Maintenance Planner (Fixed/Process)

In this role, you will be responsible for planning and coordinating resources, parts, materials, equipment access, and schedules to reduce downtime and improve reliability.

Key Responsibilities

  • Develop and maintain detailed job plans with safety as the primary consideration.  

  • Plan and coordinate all scheduled maintenance and minor construction activities. 

  • Identify required permits, labor, materials, equipment, costs, and contract services for each task.

  • Reserve stock items and requisition services and materials.

  • Develop, update, and maintain the Bill of Materials (BOM) and standard task lists for assets.

  • Assist with supply chain coordination (Materials Management, Procurement, and Kitting). 

  • Regularly visit work sites to scope jobs and assess progress.

  • Determine appropriate planning level and work sequence for all maintenance tasks. 

  • Assign proper codes during work identification, control, and planning phases. 

  • Prepare and communicate planned work packages for the weekly schedule.

  • Attend relevant planning and scheduling meetings (e.g. Weekly Scheduling, Plan of the Day).

  • Support maintenance supervisors with job scoping and information sharing.

  • Collaborate with other planners and cross-functional teams (e.g., Supply Chain, Procurement) to ensure aligned work execution.

  • Analyze work order feedback and implement lessons learned for continuous improvement.

  • Monitor key performance indicators (KPIs) and adjust planning as needed.

  • Develop reports and track key metrics such as labor/material estimate accuracy, backlog size, and completion percentages.

  • Provide updates and flag critical issues to the Maintenance Manager.

  • Assist in budgeting, tracking, and analytical tasks related to maintenance planning.

  • Builds and maintains trusted relationships across all teams while championing a culture that reflects and supports our Purpose, Vision, and Values.

  • Perform other duties as assigned.

Required Qualifications

  • 3–5 years of practical maintenance planning experience, including parts recognition.

  • Formal maintenance planner training preferred.

  • Proficient in Maintenance CMMS such as SAP S/4, HANA, etc.

  • Strong ability to interpret piping and instrumentation diagrams (P&IDs), equipment drawings, predictive maintenance reports, and electrical/hydraulic schematics.

  • Proficient in MS Office Suite (Excel, Word, Outlook, PowerPoint, etc.).